How automation can simplify your FBA reimbursement claims

TL;DR

• Automation saves you hours of manual work by scanning reports and spotting reimbursement opportunities quickly and efficiently.

• It reduces human error, ensuring that you don't miss small discrepancies in FBA shipments or returns.

• Automation gives you real-time estimates on what Amazon owes you, making the reimbursement process faster and smoother.

• It helps you stay organized by keeping all your reimbursement data in one easy-to-access place.

• With automation, you can focus on growing your business while ensuring you recover every dollar you're entitled to.

Automation is taking over. Everywhere you look, it’s there, quietly making life easier.

It’s helping people book flights, find the best route home, and even choose the right product on Amazon with a simple click.

Like it or not, automation is simplifying everyone’s lives.

And now, it’s changing the game for Amazon FBA reimbursement.

Anyone who’s tried to manually find FBA reimbursement opportunities knows it feels like driving with the handbrake on. Slow, frustrating, and exhausting.

But tools like Refunzo, take care of the tedious process of finding FBA reimbursements for you.

Think about all the time you spend digging through reports and identifying discrepancies. Now imagine automating that entire process. No more headaches. No more wasted time.

This is why automation is no longer just an option—it’s a necessity. If you want to make sure you’re recovering every dollar Amazon owes you, automation is the answer.

Quick guide

• The old way of handling FBA claims (and why it's painful)

• How automation is changing the game for FBA reimbursements

• Why you need automation for your FBA reimbursements today

• Common mistakes brands make with manual reimbursement claims

• How Refunzo makes FBA reimbursements easier and faster

• Is automation the future of Amazon FBA?

The old way of handling FBA claims (and why it's painful)

Let’s talk about the old way of handling Amazon inventory reimbursement claims.

It’s a bit like stepping back in time, before all these fancy tools and automation. People are still doing it manually, and trust me, it’s painful to watch.

First, they sit down with a cup of coffee and open up their Seller Central reports. Hours pass as they comb through pages of data, scanning for any inventory discrepancies like a detective trying to crack a cold case.

Once they think they’ve found something, it’s time to compare it to their own shipment records. That means going back and forth, back and forth, checking numbers, double-checking them, and then checking again. 

Next, they move on to tracking numbers. This is where things start to get wild. They open up a separate tab and search through the tracking details for each shipment, hoping they didn’t miss something. It’s like looking for a needle in a haystack. Except the haystack is made of thousands of lines of data and the needle is... well, who even knows anymore?

Then, it’s back to the Amazon FBA reports, just to make sure everything matches up. Spoiler alert: it doesn’t always. So, it’s time to start over.

They might find a discrepancy that looks worth pursuing. But before they can claim victory, they need to gather evidence—screenshots, emails, product photos and so much more. Then, they bundle all that evidence together, open up a case with Amazon, and pray to the FBA gods that the claim doesn’t get rejected for some mysterious reason.

And then... they wait. Sometimes for days. Sometimes for weeks. All while checking back periodically to see if there’s any update. Spoiler alert again: it’s not usually good news.

Why it's painful (in case it wasn't already obvious)

Hours and hours spent looking through endless reports. It’s like going down a rabbit hole, except the rabbit has no interest in being found.

Tracking down every single tracking number. 

Comparing numbers repeatedly. If you love staring at spreadsheets until your eyes blur, this is for you.

Constantly missing discrepancies. No matter how hard you try, there’s always something you missed, and it’s infuriating.

Gathering evidence is a full-time job. Who knew FBA claims required more documentation than a court case?

Opening a case with Amazon feels like sending a message in a bottle. Sometimes it comes back with an answer, but sometimes it just floats away into the abyss.

Waiting... and waiting... and waiting. Will Amazon respond? Will they reject the claim? Will this never end? It’s anyone’s guess.

And yet, people still do it this way.

But here’s the thing—there’s a better, smarter way. And it doesn’t involve pulling your hair out over spreadsheets or chasing down lost shipments like a one-person search party.

How automation is changing the game for FBA reimbursements

Automation is really changing the game for Amazon FBA refund reimbursement. And it’s doing it in a way that saves you time and frustration.

No more sifting through endless reports, staring at spreadsheets, or pulling up tracking numbers. Automation steps in and finds those reimbursement opportunities for you. It’s like having a personal assistant who scans your data, flags any discrepancies, and says, “Hey, here’s where you’re missing money.”

But it gets better.

Automation doesn’t just find the issues—it also calculates the exact amount you’re owed. You don’t have to manually crunch numbers or figure out where the refund should come from. The system does that. It’s quick, it’s accurate, and it takes the guesswork out of the equation.

Of course, there’s still a manual part. Submitting the claim to Amazon requires your attention. But here’s the thing: now, with automation pointing out the claims and showing you the numbers, the hard part is already done for you. You just need to handle that final step.

So, no more wasted hours. No more headaches. No more missed reimbursements. Automation ensures you’re getting back every dollar Amazon owes you without all the hassle.

Why you need automation for your FBA reimbursements today

With automation, the entire process is easier, faster, and more accurate. If you’re still doing FBA reimbursements manually, you’re not just wasting time—you’re leaving money on the table. It’s time to switch to automation. Here’s why:

1. Automation saves you hours of manual work

Imagine all the time you spend combing through Amazon reports, cross-checking shipments, and trying to find where things went wrong. Automation can do this in minutes, not hours.

2. It catches discrepancies you might miss

No matter how carefully you look, it’s easy to miss small discrepancies in FBA shipments. Automation scans everything, even the tiniest details, ensuring nothing slips through the cracks.

3. It’s accurate and fast

Human error? It happens. But with automation, calculations are precise. You don’t have to worry about mistakes, and it gets the numbers right every time.

4. You can see exactly what Amazon owes you

Forget the guesswork. Automation can calculate how much reimbursement you’re due without you having to figure it all out manually. That’s money in your pocket faster.

5. Less time, more money

The more time you spend finding claims manually, the less time you have for the important stuff—like growing your business. Automation frees you up to focus on what really matters.

6. No more headaches with FBA reports

Amazon reports can be confusing. Automation simplifies the data and shows you only what you need to know. It’s like having someone do all the hard work and just give you the answers.

7. Fewer missed claims

When you’re doing it manually, there’s always a chance you’ll miss a claim or forget to follow up. Automation makes sure no claim is forgotten.

8. It helps streamline your business

Running a business means staying on top of a lot of things. Automation takes care of one huge piece—reimbursements—so you can keep the rest of your operation running smoothly.

9. It’s stress-free.

Let’s face it: FBA reimbursements can be frustrating. Automation takes away the stress. No more worrying about missed deadlines or complicated processes.

10. It’s efficient

With automation, everything is done faster and more efficiently. No need to chase down tracking numbers or manually sort through data.

11. You won’t miss important deadlines

Automation keeps track of when claims need to be filed, so you’re never late or missing out on reimbursements because of time limits.

12. It reduces human error

We all make mistakes. But with automation, you reduce the risk of those little errors that can cost you money in the long run.

13. Automation gives you control

Even though it’s handling the hard part for you, you still have control over what gets submitted and when. It’s like having an assistant that works the way you want.

14. No more tedious data entry

Manually entering data is not just boring—it’s also time-consuming. Automation skips the data entry part, leaving you with more time to focus on other things.

15. It helps you stay organized

With all the information in one place, you don’t need to dig through folders or files. Everything’s right where you need it.

16. It improves cash flow

Reimbursements can help improve your cash flow, especially if you’re claiming regularly. Automation helps you stay on top of claims, which means money comes back to you faster.

17. It’s scalable

Whether you’re managing a few claims or hundreds, automation scales with your business. You won’t have to worry about the workload increasing as your sales grow.

18. It’s future-proof

As Amazon continues to evolve, automation will evolve with it, ensuring you’re always up to date with the latest processes and best practices.

Common mistakes brands make with manual reimbursement claims

When it comes to manual reimbursement claims, brands make quite a few mistakes. And these mistakes can end up costing you time, money, and a lot of frustration.

Let’s look into the most common ones.

1. Missing the deadlines for claims

Amazon gives a limited window to file reimbursement claims, typically 90 days. Miss the deadline? Too bad—you just lost out on a potential refund. Manual tracking can make it hard to keep up with these deadlines.

2. Not having all the required documentation

Filing a claim isn’t just about saying, “Hey, Amazon, you owe me money!” You need proof—shipment records, product details, invoices, the works. Without all the right documents? Your claim could be denied instantly.

3. Submitting incomplete claims

Rushing through a claim can mean missing key details. You think you’ve filed everything, but Amazon comes back asking for more. Now you’re stuck in back-and-forth emails trying to correct a mistake you could’ve avoided with a little extra care.

4. Manually sifting through FBA reports

Amazon’s FBA reports are massive, and manually combing through them to find discrepancies is a huge time suck. You could be doing this for hours and still miss something, only to realize later that an automated tool could have done it in minutes.

5. Misunderstanding Amazon’s reimbursement policies

Amazon’s rules for reimbursements can be confusing. Misinterpret one policy, and you could end up filing claims that don’t meet Amazon’s criteria—meaning more rejections and less money coming back to you.

6. Relying too much on memory

Let’s be real—trying to keep track of every order, every shipment, and every return manually, just from memory? That’s a recipe for disaster. A claim will inevitably slip through the cracks.

7. Not keeping organized records

Good record-keeping is key. Without a system to store and organize your invoices, shipment details, and other essential documents, you’re setting yourself up for chaos. And chaos means missed claims.

8. Failing to follow up on claims

You filed the claim. Now what? Without proper follow-up, you might never hear back from Amazon. Following up is crucial to ensuring your claim doesn’t get lost in the shuffle.

9. Manually cross-checking data across systems

If you’re still bouncing between spreadsheets, reports, and different systems to check for discrepancies, you’re doing it the hard way. Manual cross-checking leaves too much room for error, and it’s painfully slow.

10. Not knowing when to escalate a claim

Sometimes Amazon rejects claims for minor reasons. Knowing when to escalate the issue, provide more documentation, or request a review can make the difference between getting reimbursed or losing out.

11. Assuming Amazon will catch every mistake

Sure, Amazon’s systems are good, but they’re not perfect. Assuming that Amazon will automatically correct every issue without your involvement? That’s just wishful thinking.

12. Skipping regular audits

Regular audits are essential. They help you catch discrepancies early and often. Without these audits, issues pile up and become harder to track, making claims harder to file later.

13. Assuming “small losses” aren’t worth it

It’s easy to assume that small discrepancies aren’t worth the effort of a claim. But over time, these small losses add up. What you think is just a few dollars could turn into hundreds or thousands over the year.

14. Thinking it’s “too much work” to file claims

Yes, it can be time-consuming, but thinking it’s too much work to file claims can cost you. That’s why automation is so valuable—letting you reclaim that time and effort.

How Refunzo makes FBA reimbursements easier and faster

Refunzo makes Amazon FBA inventory reimbursements easier and faster. And it’s not just talk.

First, Refunzo automates the most painful part: finding discrepancies in your FBA data. No more manually sifting through endless reports. It scans everything for you. It looks for missing inventory, damaged returns, and incorrect charges. While you’re busy with other tasks, Refunzo is busy finding where Amazon owes you money.

And once the discrepancies are found?

It gives you real-time estimates on what you’re owed. All the heavy lifting, like calculations and identifying opportunities, is done for you in just a few clicks. So instead of chasing down numbers, you’re simply reviewing results.

But Refunzo doesn’t just stop there.

If you prefer, you can choose to file the claims yourself or let Refunzo handle it for you. The choice is yours. With their service, they’ll submit the claims, follow up with Amazon, and ensure your reimbursements are processed quickly and accurately. So, you can sit back and focus on growing your business.

Plus, there’s no guesswork. Everything is backed by clear, organized data that you can access anytime. No more back-and-forth or confusion.

Is automation the future of Amazon FBA?

The answer is simple. It’s already here, and it’s only getting bigger.

Automation has taken over so many aspects of running a business. From order processing to customer service, it’s all becoming more streamlined. And FBA reimbursements? They’re no different.

What used to be a tedious, manual process is now fast and efficient, thanks to automation. It saves time, reduces errors, and takes the stress out of managing claims. You don’t have to sit there for hours, sifting through reports. The system does it for you. And it’s not just faster, it’s smarter.

But even with automation, having the right tool makes all the difference.

Tools like Refunzo automates the heavy lifting of identifying your claims, letting you focus on growing your business instead of chasing down lost inventory. It’s not just about saving time—it’s about making sure you recover every dollar Amazon owes you.