How to Automate FBA Reimbursements & Save Time

TL;DR

• Manually tracking FBA reimbursements is time-consuming and leads to missed refund opportunities.

• Amazon’s strict time limits mean sellers can lose money if they don’t file claims in time.

• Automation identifies lost inventory, incorrect fees, and unreceived shipments instantly.

• Automated tools file claims and follow up with Amazon Seller Support on your behalf.

• Refunzo automates the entire reimbursement process, recovering lost profits effortlessly.

• Sellers save time, reduce errors, and maximize recovered money without manual effort.

Amazon sellers lose thousands of dollars every year due to lost inventory, overcharged FBA fees, and missed reimbursements—but most don’t have the time to track every error manually. Digging through Amazon reports, identifying mistakes, and filing claims with Seller Support is a time-consuming and frustrating process.

The problem? Amazon won’t always tell you when they owe you money. If you don’t catch these errors yourself, you’re simply losing profits without realizing it.

The good news? You don’t have to do this manually. By automating your FBA reimbursements, you can recover lost money effortlessly—without spending hours tracking every fee and shipment. Let’s find out how automation can save you time, maximize refunds, and put more money back in your pocket.

Why manual reimbursement tracking is inefficient

Many Amazon sellers assume that if something goes wrong—like lost inventory or incorrect fees—Amazon will automatically issue a reimbursement. Unfortunately, that’s not the case. While Amazon does offer reimbursements for certain FBA-related issues, it’s up to sellers to track, identify, and file claims for missing money.

Manually handling this process might seem like a simple task at first, but in reality, it’s inefficient, time-consuming, and prone to errors. Here’s why:

1. Amazon’s reports are complex and time-consuming

Amazon provides sellers with dozens of different reports, but they are not easy to navigate. Finding missing inventory, overcharges, or incorrect fees requires digging through:

• Inventory adjustment reports (to track lost or damaged products)

• Amazon FBA reimbursement reports (to check which claims have been processed)

• FBA fee reports (to spot overcharges on fulfillment and storage fees)

• Inbound shipment reports (to confirm whether all sent units were received)

Each of these reports contains large amounts of raw data, making it difficult to quickly pinpoint where money has been lost.

2. Amazon has strict reimbursement time limits

If you don’t catch an error within Amazon’s claim window, you lose the right to request a reimbursement. For example:

• Lost inbound shipments must be claimed within 9 months.

• FBA fee errors have a 90-day claim window.

• Damaged warehouse inventory must be reported within 18 months.

With so many different deadlines, it’s easy to miss out on potential refunds simply because you didn’t file in time.

3. Filing cases with Seller Support takes too long

Even after identifying an Amazon inventory reimbursement issue, the process isn’t over. You have to:

• Gather all necessary documentation (proof of purchase, invoices, tracking details, etc.).

• Open a case with Amazon Seller Support and provide a clear explanation.

• Follow up repeatedly if Amazon takes too long to respond or rejects the claim.

Since Amazon prioritizes customer issues over seller cases, claims often take days or weeks to resolve—especially if you have to re-explain the issue multiple times.

4. Human errors lead to missed reimbursements

Manual tracking means sellers must constantly monitor their Amazon accounts to ensure they’re not losing money. This increases the chances of:

• Overlooking missing inventory

• Forgetting to check for incorrect FBA fees

• Failing to file claims within the allowed timeframe

If you’re selling hundreds or thousands of units per month, keeping up with all these details manually is nearly impossible.

5. Sellers lose thousands simply because they don’t check

The bottom line? Most sellers don’t have the time to manually track every single FBA charge, missing unit, or incorrect reimbursement. As a result, they end up:

• Paying more in FBA fees than they should

• Losing inventory without compensation

• Missing claim deadlines and losing refund opportunities

Without a systematic way to track and file reimbursements, sellers are leaving money on the table—money that could be recovered with the right automation tools.

How automation simplifies the reimbursement process

Tracking FBA reimbursements manually is a time-consuming, error-prone process, but automation can streamline and simplify it—ensuring sellers recover their lost money without wasting hours on Amazon reports and support cases.

Automation takes care of everything from detecting errors to filing claims, allowing sellers to focus on growing their business instead of chasing reimbursements. Here’s how it works:

1. Instantly detects missing, lost, or damaged inventory

Instead of manually searching through inventory reports, shipment records, and adjustment logs, an automated Amazon FBA inventory reimbursement tool scans all Amazon data in real-time to:

• Identify lost or misplaced inventory in fulfillment centers.

• Detect damaged products that Amazon hasn’t reimbursed yet.

• Flag units that were never received from inbound shipments.

Benefit: No need to dig through Amazon reports—the system finds errors for you.

2. Flags incorrect FBA fee charges automatically

Amazon charges sellers fulfillment fees based on product size and weight, but incorrect measurements can result in higher fees. Instead of manually checking each SKU, automation:

• Compares Amazon’s recorded product dimensions to actual sizes.

• Identifies overcharges on fulfillment and storage fees.

• Prepares a claim request to correct and recover overpaid fees.

Benefit: No need to manually check every product fee—the system catches overcharges instantly.

3. File claims with Amazon Seller Support on your behalf

Opening and managing cases manually can take hours per week, but an automated system:

• Files reimbursement claims for lost inventory, incorrect fees, and overcharges.

• Includes all required documentation (invoices, tracking numbers, product details).

• Follows up automatically if Amazon delays or rejects a claim.

Benefit: No more back-and-forth emails with Seller Support—claims are handled automatically.

4. Ensures all claims are filed before Amazon’s deadlines

Amazon has strict time limits for filing reimbursement claims. If a seller misses a deadline, the money is lost forever.

• Automation tracks reimbursement deadlines for different claim types.

• Sends alerts and reminders before time runs out.

• Files claim at the optimal time to ensure faster processing.

Benefit: Never miss out on reimbursements due to forgotten deadlines.

5. Saves hours of manual work and increases recovered profits

Instead of spending hours every week reviewing reports, matching transactions, and submitting claims, sellers can:

• Let automation handle everything in the background.

• Get faster reimbursements without any manual effort.

• Recover more lost money than they would manually because no errors go unnoticed.

Benefit: Less work, more recovered money, and zero stress.

How Refunzo can help

Tracking and recovering FBA reimbursements manually is a frustrating, time-consuming process that many Amazon sellers either struggle with or completely overlook. That’s where Refunzo comes in.

Refunzo automates the entire reimbursement process, ensuring that sellers recover every dollar they’re owed without spending hours on Amazon reports, claim submissions, or follow-ups. Here’s how it helps:

1. Automatically scans for lost, damaged, and unreceived inventory

Instead of manually checking reports, Refunzo continuously audits your Amazon seller account to:

• Detect inventory lost or damaged in Amazon fulfillment centers.

• Track shipments where Amazon received fewer units than you sent.

• Identify products that should have been reimbursed but weren’t.

Benefit: You never have to manually search for missing inventory again—Refunzo finds it for you.

2. Identifies FBA fee overcharges and incorrect reimbursements

Amazon sometimes miscalculates fulfillment fees, leading to sellers overpaying per unit. Refunzo:

• Compares Amazon’s recorded product dimensions with actual sizes.

• Detects higher-than-necessary fulfillment and storage fees.

• Files claims to correct product size and weight classifications.

Benefit: Ensures you’re not overpaying on every single sale due to incorrect Amazon charges.

3. Files claims with Amazon automatically

Filing cases with Seller Support is time-consuming and repetitive. Refunzo eliminates this hassle by:

• Generating and submitting claims on your behalf.

• Ensuring each claim meets Amazon’s strict requirements.

• Follow up with Amazon automatically until the case is resolved.

Benefit: No more wasting time dealing with Amazon support—Refunzo does it for you.

4. Ensures all reimbursements are claimed before Amazon’s deadlines

Amazon sets strict reimbursement windows—if you miss them, your money is gone forever. Refunzo:

• Tracks Amazon’s time limits for each reimbursement type.

• Files claim before deadlines expire, so no money is left behind.

• Continuously monitors new reimbursement opportunities.

Benefit: Never lose out on reimbursements due to missed deadlines.

5. Saves you time and maximizes recovered profits

Sellers who manually track reimbursements miss out on money because they don’t have time to check everything. Refunzo:

• Automates the entire process, so you don’t have to do a thing.

• Recovers more money than manual tracking ever could.

• Works in the background, saving you hours every month.

Benefit: More recovered money, less work, and zero stress.