Stop Wasting Hours on Manual Claims: Automate your Amazon FBA Reimbursements

TL;DR

• Manual claims are slow, messy, and prone to human error, costing sellers both time and money.

• Amazon now gives sellers only 60 days to file claims, and reimbursements are based on manufacturing cost, not selling price.

• Missed reimbursements from lost inventory, damaged goods, or fee errors add up fast, often thousands of dollars each year.

• Refunzo automates the Amazon FBA reimbursement process, spotting errors, filing claims, and following up 24/7.

• Sellers can choose DIY claims or let Refunzo handle everything for their refund claims. 

• A real-time dashboard keeps you updated on pending claims and recovered profits, turning reimbursements into reliable cash flow.

Every seller has that moment: you log into Seller Central, planning to check a few things, and suddenly you’re lost in reports. One tab shows inventory adjustments, another lists reimbursements, and you’re juggling spreadsheets trying to figure out why your stock counts don’t add up.

Two hours later, you’ve filed one claim, you’re frustrated, and you’ve barely touched the pile of tasks waiting for you. The surprising part is that those missed claims aren’t small. They're a hidden profit.

Lost inventory, damaged goods, and overcharged fees often go unclaimed, not because Amazon doesn’t owe you, but because tracking every case manually is nearly impossible.

This is where automation takes over, and Refunzo handles the messy, time-draining work for you. It automatically identifies errors, files claims, and follows up until you get paid. Think of it as your silent partner in the Amazon FBA reimbursement process. It is saving hours and recovering money you didn’t even know you were missing.

Why Amazon owes you money more often than you think

Most Amazon sellers don’t realize how often they’re actually owed money. Amazon handles millions of transactions and shipments every day, and with that scale, mistakes happen more often than you’d expect.

Your inventory might get lost in the warehouse or damaged in transit. Sometimes Amazon overcharges storage or fulfillment fees. At other times, customer returns are mishandled; perhaps the product is never sent back, but you’re still charged for it. These are all cases where you’re eligible for an FBA reimbursement.

The problem is, many sellers either don’t know these refund opportunities exist or don’t track them closely. Amazon won’t always notify you, and without regular checks, it’s easy to leave money on the table.

These missed claims add up fast. Even a small percentage of unclaimed reimbursements can mean thousands of dollars lost each year. That’s why tracking and ideally automating your Amazon FBA refund reimbursement process isn’t just a nice-to-have. It’s a direct way to boost your bottom line.

Amazon FBA manual claims: Why they don’t scale

Let’s be honest, claiming reimbursements the old-school way is a headache. You’ve got to juggle multiple complex reports like the Inventory Adjustments Report, Reimbursements Report, and more. You download, sift, cross-reference, and then open support tickets. It’s tedious, time-consuming, and easy to mix up or overlook a line item.

And don't forget: those Excel sheets and report downloads leave chances for human error. One missed date, one wrong ASIN, and your claim could be rejected or just fall through the cracks. The 2025 update isn’t making things easier. Amazon reduced the reimbursement window dramatically from 18 months to just 60 days, so you can’t afford to be slow. If you're late filing, money’s gone forever. 

There’s also a brand-new approach to how reimbursements are calculated: starting March 31, 2025, Amazon will reimburse based only on your product’s manufacturing cost, not the selling price, unless you proactively submit proof of your actual costs.

When you add it all up, the risks get bigger. Managing ads manually isn’t just slow, it’s risky. Without automation, you’re simply losing money that could have been yours.

How Refunzo automates your claims

It starts with seamless integration. You simply connect your Amazon account to Refunzo, and the system securely pulls the data it needs. 

From there, Refunzo runs a comprehensive reconciliation check across 20+ criteria, from lost inventory and damaged warehouse goods to mishandled customer returns and overcharged fees. You’ll get a clear report showing exactly how much Amazon owes you.

Amazon FBA refund process with Refunzo

From here, you choose your path. Want to handle the claims yourself? 

Refunzo gives you all the details so you can open cases directly with Amazon. Want us to do the heavy lifting? 

That’s where Refunzo shines. With just a quick credit card authentication (no charges upfront), we’ll file claims on your behalf, substantiate them with evidence, and follow up regularly until the refunds hit your bank account. You only pay 15% of what’s successfully recovered, capped at $5,000, so our success is tied to yours.

Refunzo works 24/7, ensuring no deadlines are missed, no cases are forgotten, and no opportunities slip away. You can monitor everything in a real-time dashboard from pending claims to total dollars recovered.

Refunzo insights dashboard

With Refunzo, reimbursements stop being a burden and start becoming a steady stream of recovered profit.

Check points reconciliation with Refunzo

Why do sellers trust Refunzo?

#1 Free reconciliation for life

We believe checking your reimbursements should never come with a price tag. That’s why Refunzo offers lifetime free reconciliation, no hidden fees, and no card required. You can start reviewing your account accuracy at zero cost.

#2 Simple, stress-free process

All you need to do is connect your Seller Central account. Within minutes, you’ll see real-time estimates of refunds Amazon owes you. From there, you can choose to claim them yourself, which is quick, clear, and hassle-free.

#3 DIY or let us handle it

Prefer to stay hands-off? No problem. Our team will log claims on your behalf, provide all the supporting details, and follow up with Amazon until the refunds are deposited into your account.

#4 Personalized support that goes the extra mile

Every case is handled individually, with careful checks to ensure you get every dollar back. We don’t stop until your refunds are safely in your bank. With Refunzo, reimbursements stop being a burden and start being money back where it belongs, with you.

Why Refunzo gives you more than just refunds

Refunzo isn’t just about chasing reimbursements; it’s about giving Amazon sellers real advantages that impact the whole business.

• Boost your profits: Every missed reimbursement is money out of your pocket. Refunzo makes sure that you recover every dollar Amazon owes. That’s not just found money; it’s a direct boost to your profit margins.

• Save your time: Manual claims can eat up hours each week. With Refunzo doing the heavy lifting, you get that time back. Instead of chasing support tickets, you can focus on what actually grows your business: sourcing new products, running ads, and scaling faster.

• Smarter insights, better decisions: Refunzo doesn’t just recover money; it also shows you exactly where things go wrong. With clear reports and analytics, you can see patterns in FBA errors like recurring warehouse losses or return mistakes. That data helps you make smarter inventory and business decisions.

• Stay safe from costly errors: Amazon changes its reimbursement rules constantly, and sellers who rely on manual tracking often get caught out. Refunzo acts as your safety net, ensuring no deadline is missed and no claim is overlooked. It keeps you protected from costly FBA errors.

Closing thoughts

Manually chasing Amazon FBA refund reimbursements is more than just a hassle; it’s a drain on your time and profits. Sellers who stick to manual claims often lose money simply because the process is slow, confusing, and easy to miss. Refunzo changes that by automating the work and giving you a reliable, always-on solution.

For today’s successful FBA seller, they choose Refunzo. Think of it as having an Amazon reimbursement specialist built into your business, working 24/7 to protect your profits.

Ready to see what Amazon owes you? Start your free Refunzo trial today!